Terms and conditions


Henk Vlot B.V. processes personal data of its customers, potential customers, and other contacts. We do this to be able to execute any agreement. In this privacy statement, we explain why and how we process your personal data.

We do not have a Data Protection Officer, but we are happy to answer any questions about our privacy policy at planning@henkvlot.nl.

What personal data does Henk Vlot B.V. process?

Below you will find an overview of the personal data that we may process, depending on the products or services you purchase or use:

  • First and last name
  • Address
  • Place of residence
  • Phone number
  • Email address
  • Company name
  • Company address details
  • Location data
  • VAT number
  • Contact history

Other personal data that you actively provide, for example, by signing up on our website, in correspondence, and by phone

  • Legal obligations

A small part of our processing is legally required. This mainly concerns personal data that is necessary to meet our tax obligations.

  • Newsletters and mailings

Occasionally, we send newsletters and/or mailings. Sometimes these are personalized based on certain actions you have taken or products and/or services you have purchased from us. You always have the option to adjust your preferences for receiving newsletters and mailings.

Automated decision-making

Henk Vlot B.V. does not make decisions based on automated processing (algorithms) that could have adverse effects on you.

Rights of data subjects

Under the GDPR, everyone has certain rights. We do our best to comply with these as best as possible. Do you have any tips or comments? Please let us know! To exercise your rights, you can contact us at planning@henkvlot.nl.

  • Information and access: you can see which personal data we process from you. We are happy to tell you more about why and how we process that data.
  • Rectification: if you believe that we have incorrect data about you, please let us know, and we will correct it.
  • Erasure: you can request the deletion of the personal data we have about you. It may be that we still need to process that data for other purposes (e.g., administration or deduplication).
  • Restriction: if you believe that we process your personal data unlawfully or incorrectly, you can also request that processing be restricted.
  • Objection (opposition): you can object to the processing of your personal data. If it concerns marketing, we will end that processing as soon as possible.
  • Data portability: this is a new right under the GDPR to have your personal data transferred. If you would like to exercise this right, please contact us.

In addition, you can also:

  • Withdraw consent: for example, for receiving emailings. If you want to withdraw consent for another processing activity, you can contact us at planning@henkvlot.nl.
  • Lodge a complaint with the Dutch Data Protection Authority (AP): do you think that we are not acting in accordance with privacy legislation? Then, of course, we would like to hear from you. After 25 May 2018, you can also lodge a complaint with the AP.

How long do we retain your personal data?

Personal data may not be retained longer than necessary. The retention period depends on the purpose for which we received or collected the data and any legal obligations to retain data.

If you have requested a quote from us but have not become a customer, we will delete your data no later than two years after our last contact. Even if we have received a quote from you, but we have not become a customer of yours, your personal data will be deleted no later than two years after our last contact. If you have become a customer with us or we with you, we will retain your personal data for a period of seven years after the end of the financial year in which the agreement with you has been fully executed. The period of seven years corresponds to the period within which we are obliged to retain our administration for the Tax Authorities. After this period, we will delete your personal data.

Legal basis of processing

As explained above, we process some data to fulfill a legal obligation, some for the performance of a contract, and most for the legitimate interest of Henk Vlot B.V.: carrying out our objectives. If you would like to know more about the balancing test we conduct for legitimate interest, please contact us.

Transfer to third parties

In connection with the execution of a possible agreement with you, it is possible that we must provide your personal data to parties that supply products and/or services to us or carry out work on our behalf. Furthermore, we use external server space for the storage of (parts of) our sales and purchase administration, of which your personal data is a part. For this reason, your personal data is provided to our server space provider.

How Henk Vlot B.V. Secures Your Personal Data

We take the protection of your data seriously and implement appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure, and unauthorized alteration. If you feel that your data is not properly secured or there are indications of abuse, please contact us at planning@henkvlot.nl.

We have taken the following measures to secure your personal data:

  • Servers and devices used by our employees are equipped with up-to-date security software, such as antivirus scanners and firewalls.
  • We only transmit your data via secure internet connections (SSL). You can recognize this by the address bar displaying ‘https’ and the padlock icon.
  • Access to personal data from mobile devices is restricted and actively monitored.

DKIM are internet standards we use to prevent you from receiving emails on our behalf that contain viruses, spam, or are intended to obtain personal login credentials.

Cookie Policy

Types of Cookies used on the website of Henk Vlot B.V.:

  1. Functional cookies

These are cookies necessary to ensure the proper functioning of the website or to make it easier for you to use the website. This includes storing your login information so you don’t have to log in every time. Saving the contents of your shopping cart or closing the cookie notification are also considered functional cookies.

  1. Analytical cookies

These are cookies placed to measure and analyse visitor behaviour on this website. We use this information to optimize the website. No personal or privacy-sensitive data is stored with this function.

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